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Sentence Fragments Missing Something.

What does the title of this article say? Reread it. Did your brain fill in the missing word automatically or did you stumble as you read, realizing that something wasn’t quite right? A sentence fragment is a string of words that is punctuated like a sentence but is missing something crucial like the subject or the verb.

Another example:

Although sentence fragments can sometimes be intentional. Most of the time they are accidents. 

“Although sentence fragments can sometimes be intentional” is written as a complete sentence. We know that because it ends with a period. However, it is not a complete thought. 

Subordinating Conjunctions

A subordinating conjunction like “although” is used to connect a dependent clause (one that can’t stand on its own because it depends on the other clause for context) to an independent clause. The phrase “although sentence fragments can sometimes be intentional” tells us some information, but not enough. The word “although” is a clue. It indicates that there is going to be more information and that that information is going to be contrary to what we just learned.

Although sentence fragments can sometimes be intentional, most of the time they are accidents.

Other subordinating conjunctions include “because”; “in order that”; “while”; and “after”.

Ex. After studying for weeks, Hector knew he would pass his math final.

Ex. In order that the payment arrived on time, Linda paid extra for express shipping.

In either example, if you put a period where the comma is, you would be cutting off your dependent clause from the independent clause, causing a fragment to form.

Adverbs

Adverbs describe verbs (among other things), but they must be connected to the verb they describe by appearing in the same sentence. 

Ex: I love chocolate mousse. Particularly when my husband makes it.

“Particularly when my husband makes it” is a fragment because it belongs to the sentence before it; it cannot stand on its own. I know this because I don’t know what I’m particular about without the context of the sentence that comes before it.

Fragments beginning with adverbs are the types of phrases that authors most often use on purpose in order to provide emphasis to an idea. However, it is important to know your audience before you use fragments in this way. While it may work sometimes in journalism or in fiction writing, fragments are inappropriate in formal writing of any sort including business emails, academic papers, and proposals.

Making Corrections

Once you start noticing fragments. You have to fix them. Think of the first phrase as a cliffhanger. Once I notice fragments, what will happen?! You can often simply correct a fragment by checking before and after it to see where you can most easily attach it to a complete sentence. Often, this only requires an adjustment to the punctuation.

Ex. Once you start noticing fragments, you have to fix them. 

Other times, you might need to reword your phrase to make it complete. 

Ex. Because of the weather.

You might say that as a response during a conversation, but it’s not proper grammar or a complete thought. You need to give more information to make sure that your audience understands.

Ex. Because of the weather, the rest of the game was canceled.

Ex. The beach trip was rescheduled because of the weather.

Both are correct. By connecting the orphan phrase to an independent clause, it now makes sense.

What About You?

Do you often find yourself using fragments in your writing, either on purpose or by accident? Have you started to notice more mistakes as you proofread? What strategies do you use to catch your fragments?

Dayna Betz

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site, Betz Literary to learn more.

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Common Mistakes I See When Proofreading: Vocabulary, Part 3

Let’s talk about contractions. I mentioned them last month in the context of using apostrophes correctly. Some words that are contracts are some of the frequent flier mistakes that trip up writers on a regular basis. Here are three to keep an eye on. 

1. You’re vs. your

“You’re” is the shortened form of “you” + “are”. 

Ex. “You’re definitely in trouble,” she said, shaking her head as she surveyed the utter disaster that had previously been the kitchen.

“Your” is possessive.

Ex. “Your dog has been in my yard every day this week. It has to stop!” Mr. Viking glared through smudged glasses and stalked away. 

Ex. “It seems that Mr. Viking has failed to recognize the irony of his statement,” Dan said, smirking while patting Mr. Pickles’ head. “He has been in your yard every day this week telling you you’re a menace.”

2. It’s vs. its

This error is one that probably gets more print space than any other common mistake out there, but it happens SO often that I’ll go ahead and add my two cents.

“It’s” is formed by “it” + “is”.

Ex. It’s time to start exercising again now that the kids are in school.

“Its” is possessive.

Ex. Its shell is dark green and brown.

Ex. It’s hard to tell what its favorite food is—lettuce or broccoli.

3. We’re vs. were vs. where

This last one is mostly tricky if the way that you pronounce these words is similar.

“We’re” is “we” + “are”.
“Were” is the past tense form of “to be”.

“Where” is either a noun or an adverb.

Ex. We’re [we are] excited to go on vacation, but where we are going, there were a lot of COVID cases, so now we’re [we are] worried.

A simple way to help you decide which form to use is to try both forms in the sentence that you’re writing. 

Decide between *your* and *you’re* in this sentence:

I hope you’re happy now. 

Do you want to say “I hope *you are* happy” or “I hope *your* happy”?? 

Of course, you mean to say *you are* which means you need the contraction “you’re” and not the possessive “your.”

What Do You Think?

Which of these three is the hardest for you? I still say “it is” to myself to make sure that it fits in any sentence I’m writing. 

Dayna Betz

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site, Betz Literary, to learn more.

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Do You Know The Apostrophe Basics?

In elementary school, I distinctly remember doing numerous worksheets on the possessive -s. There would be a list of words or short phrases that we had to turn into the possessive. For example, it might say “dog” and we had to write “dog’s” and then use that word in a sentence: The dog’s snack is tasty.

Later, we would learn that you can create contractions by combining words and using a little mark to show where some of the letters were left out. The worksheet had “it is” and we had to make “it’s”. 

The thing that I don’t really remember anyone talking about was the fact that the possessive -s and contractions were both formed using the same symbol—the apostrophe. And it wasn’t until I was older and writing about language that I realized apostrophes could have other functions and that the simple grade school rules are actually a bit more complex.

The Possessive

The singular possessive is pretty easy. “The dog’s toy” or “the cat’s favorite spot” is just adding an apostrophe plus -s to the end of a singular noun. Did you remember, though, that if a noun ends in -s and the word that follows it also ends in -s that you need to use only the apostrophe? 

Ex. The actress’ script

The plural form of most possessives is formed by adding the apostrophe after the -s.

Ex. The roots’ path

If two or more nouns share a possession, you only add the apostrophe -s after the second person.

Ex. Fred and Cathy’s beach house

But if you’re talking about two people who each possess different things, then you use the apostrophe -s after both.

Ex. Jordan’s and Nick’s colleges (Jordan and Nick go to different colleges)

Contractions

In a contraction, an apostrophe suggests that something is missing. To combine “would have”, you would write “would’ve” with the apostrophe indicating that the “ha-” in “have” has been eliminated. 

Odds and Ends

Names

A person’s name ending in -s like “Jess” may take an apostrophe -s in some styles or only an apostrophe in others. 

Ex. Jess’ garden -or- Jess’s garden (Both are correct)

Silent -S

If the final -s of a word is silent, use the apostrophe to show possession. 

Ex. Illinois’ capital is Springfield.

Omitted Characters

To show that a number or letter is missing from a word or phrase, you can use an apostrophe. 

Ex. The musical Singin’ in the Rain uses the apostrophe to show that the -g is missing from the end of “Singing”.

You can also do this with numbers. 

Ex. I graduated high school with the class of ‘08.

How about you?

Have you ever struggled with apostrophe placement? Hopefully this review of apostrophe basics will help you out!

Dayna Betz

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Self-Help Resources for Proofreading

Before you send off your precious manuscript to your editor, you probably want to make sure that it’s as polished as you can possibly get it. Why? While your editor will certainly help you with your proofreading errors, the real focus is supposed to be on the storyline itself. By presenting a well-proofread document, you ensure that your editor can concentrate on helping you to perfect the storyline instead of your grammar.

If you’re going to do the work of proofreading by yourself, it’s essential to have some good tools on hand to help you. Here are a few things I use when I’m proofreading.

1. A Spell Checker

The absolute simplest way to get started proofreading. Just make sure to actually run the check, and don’t just assume it’s being done automatically. Use the tool that comes with your word processor or download something like Grammarly to help you catch your mistakes.

2. A Dictionary

When I proofread, I always have a dictionary tab open on my computer. I most often use it when I think that a word is being misused and I need to check the definition. Most dictionaries also have a thesaurus feature which is useful for finding replacements for overused words. 

For the most part, the actual dictionary that you choose is up to you since you’re the author. Merriam-Webster is a classic, and it’s my go-to. However, you may find that a different dictionary is more beneficial for you depending on the style of your writing, where your story is located, or how technical your writing is.

3. Chicago Manual of Style

If you like rules, consider getting a subscription to Chicago Manual of Style Online. CMOS is the ultimate grammar nerd’s guide to every question you can possibly think to ask about nouns, verbs, adjective placement, quotation marks, capitalization—you name it, there’s a rule. The learning curve is a little steep. You sort of have to know what you’re looking for in order to search the database, but if you’re willing to take the time, it’s an incredibly detailed resource. You can do a 30-day free trial, and the annual subscription fee is very affordable.

4. Quick and Dirty Tips from Grammar Girl

If CMOS sounds too intense (it can definitely be confusing), look up Grammar Girl’s Quick and Dirty Tips. Now these are some accessible grammar tips. I struggle with the difference between the appropriate use of “that” versus “which”. Grammar Girl has the clearest explanation that I’ve found for how to decide which one to use. The articles are short, concise, and have practical examples to get you on the right track. 

5. The Best Punctuation Book, Period.

I’ve mentioned this book before and bears repeating. The Best Punctuation Book, Period by June Casagrande is truly the best. The sheer number of comma rules that exist can be totally overwhelming, so forget trying to actually use them! Casagrande breaks down each one in her book with simple explanations and tons of examples. This book is the middle ground between CMOS and Grammar Girl. Get a copy, you won’t be sorry you did.

6. Google

Obvious, perhaps, but worth mentioning. When I’m stuck, a simple Google search can do wonders. One thing that I really rely on Google for are standards for things that aren’t hard and fast rules. Over the course of the last year or so, there has been a lot of discussion about how to capitalize (or not) a person’s race. Is it capital B for Black or lowercase b? Does the same rule apply for White or not? I needed to answer this question (and how to properly write about covid-19) a number of times, so I turned to Google. I was able to look at reputable news sites to see what professional journalists were doing. For the question on race, there’s actually a blog on the Associated Press’s site that outlined the consensus they had reached on what was appropriate: APnews-race-and-ethnicity 

Now, the thing is that you may find a consensus, and you may not. When discussing race, CMOS didn’t want to commit to a formal change to the rules between editions, but in this article they did recommend using capital B and otherwise deferring to an author or editor’s preferences:

Ultimately, you and your editor will make decisions on things like this that don’t have a hard and fast rule, but Google can be a great resource to find out what other professional writers are doing.

Now you’re ready to proofread! If you still have questions on the process, look back at my very first post about tips for self-proofing for a polished product. Happy proofreading!

Dayna Betz

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: betzliterary.com.

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A Quintessential Quick Guide to Quotation Marks to Quell Your Quotation Qualms

Recently, I edited a PhD dissertation for a literature major which mostly meant that I had to wade through A LOT of quotations. When you’re adding another person’s words to your text — whether that person is real or fictional — there are rules about how to place quotation marks alongside other punctuation.

Punctuation Placement

The most confusing part, in my opinion, is determining when it is appropriate to use a comma to introduce a quotation versus when you don’t need one. You can also use a colon, but only in certain scenarios. But, of course, if you’re going to begin a quotation, interrupt it, then come back to it, you have to be sure to put quotation marks, commas, periods, and single quotation marks in all the right places. Phew! 

Now, aside from this handy quick guide on quotation marks, the most easily understood reference that I can recommend is The best punctuation book, period. by June Casagrande. You can use The Chicago Manual of Style or trusty old Google, but sometimes the explanations that you find are written by professional grammarians for professional grammarians, and your eyes will glaze over as you read (mine do, too). Casagrande’s book is written to be understood by anyone and everyone, so pick yourself up a copy. In the meantime, here are a few quick-hitting tips to get you started.

1. Use a comma to set off a quotation that is attributed to a certain speaker.

Ex.

Once they had finally left the theater, Larissa said to Timothy, “What was it about the show that bothered you so much?”

Since the author is introducing something that the character, Larissa, said a comma should be used to introduce her words.

Ex. 

“It’s nothing,” Timothy said, “except that I just had a really hard time following it from the beginning, so by the middle I got really bored.”

“It’s nothing,” Timothy said. “I just had a really hard time following it from the beginning, so by the middle I got really bored.”

In the first quote from Timothy, a comma comes after “nothing” and after “said” to show that the author is interrupting to emphasize who the speaker is.

In the second quote, Timothy’s quotations are broken into two separate sentences, so only the first comma is needed because a period then closes the phrase before another begins.

2. A comma is not needed if the quote is integrated into the sentence.

Ex.

Anthony reported that the mayor “expressed condolences for the families’ losses.”

The quotation fits effortlessly into the flow of the sentence, so there is no need to put a comma before it.

3. Single quotation marks are used to indicate a quote within a quote.

Ex. 

Elly said, “Don’t call me ‘princess.’”

Elly is being quoted as telling someone that she doesn’t want to be called “princess.” Which leads us to No. 4…

4. Outside of dialogue, resume the use of double quotation marks to indicate that a word is being used in a nonstandard form or that it’s being emphasized. 

Ex. 

Can you really say that meat you get off of a 3-D printer is “natural?”

The author of this sentence is casting doubt on the use of “natural” when referring to printed meat. There’s a common misconception that single quotation marks are utilized to convey sarcasm or irony. In fact, single quotation marks are really only ever used within double quotation marks in dialogue. Some news agencies will use single quotes in article titles, but that’s a house-specific style.

5. Punctuation at the end of dialogue always goes inside quotation marks…in the United States.

Ex. 

Brian exclaimed, “I can’t believe you fell for that!”

“Yeah, I guess I was a bit distracted,” Rachael said, rolling her eyes and smiling, “when I thought I was about to be swallowed by that ‘hole.’”

The exclamation point, comma, and period go inside the quotation marks. That’s standard in the US according to The Chicago Manual of Style, but British English has different rules. Ultimately, that suggests that the placement of punctuation with quotation marks doesn’t generally have a significant impact on the meaning of a sentence. Be consistent with your formatting, or simply follow the house style guide provided by your editor.

How About You?

Have you ever found yourself confused by the placement of punctuation when adding dialogue to your writing?

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Why Can’t We Just Agree? Subject-Verb Agreement

When I was teaching English Learners in high school, we spent A LOT of time studying subject-verb agreement. I did this every single year with every single level because I thoroughly enjoyed torturing my students with grammar rules it’s incredibly important! From high school students learning English to PhD candidates, from journalists to CEOs, a failure to grasp subject-verb agreement can make your writing look lousy! 

What is Subject-Verb Agreement?

From here on out, let’s use SVA when we’re talking about this topic because typing out subject-verb agreement over and over is tiring. 

Very simply, subjects and verbs in a sentence must agree in number. Here are a few examples.

Example 1

The dog jumps when he sees me.

“Dog” is the subject. “Dog” is singular, so we use the singular form of the verb, “jumps”.

Example 2

Many children run on the playground.

“Children” is the subject and it is plural (the word “many” helps us know that), so we have to use the plural form of the verb which is “run”.

You can’t say “the dog jump when he see me” or “many children runs on the playground” because then the subject and the verb are not in agreement about the number of subjects.

For most native English speakers, this comes pretty naturally so you’re feeling pretty good about these rules right now. However, there are a few tricky sentence structures that can trip up even the best of us if we’re not careful. Check these out.

Prepositional Phrases

As long as the subject and the verb are side-by-side, it’s pretty easy to keep track of SVA. However, when you’re writing more complex sentences, your subject and your verb might get separated. 

The floodlights in the yard suddenly turn on.

The subject is “floodlights”, but there are four words in between it and the verb (“turn”). Don’t get distracted by the prepositional phrase “in the yard”; it’s just telling you where the floodlights are located.

The boxes of brownie mix are sitting on the counter.

Brownies are delicious, but the subject we’re interested in is “boxes” (less delicious). Ignore “of brownie mix” and make sure that you’ve used the correct form of the verb “to be”, which is “are” in this case, to match your plural subject.

Conjunctions

Sometimes, you might have two subjects joined by a conjunction or a connecting word like “and”, “or”, or “nor”. When you see “and”, think about adding the subjects together. When you see “or” or “nor”, you can choose only one, and it has to be the one that is closer to the verb.

When I look outside, a racoon and her babies run across the yard away from the trash cans.

“Racoon and babies” is a plural subject because it is connected by the word “and”. Therefore, use “run” instead of “runs” for proper SVA.

My husband or some kitchen fairies have turned the box of brownies into a pan of brownies.

Here, “husband” and “fairies” are separated by the word “or”. In this case, we have to choose the kitchen fairies as the subject because it is closer to the verb. Bonus tip: The helping verb is the part that agrees with the subject, in this case, “have turned” instead of “has turned”.

Collective Nouns

When you talk about a group of people, you often use a singular verb. Words like “group”, “family”, “team”, and “congregation” are all singular subjects even though they refer to many people.

The team is packing the bus for the big game.

Of course, there are many people on the team, but because they are referred to as a singular entity (i.e., one team), a singular verb is used.

The congregation stands to sing at the end of the service.

The congregations come together to raise money for the food pantry.

Collective nouns can be made plural by adding an -s. 

Tricky Things

English is fun, so there are a few tricks that it likes to play.

1. Indefinite pronouns like either, neither, everyone, anyone, nobody, somebody, etc. are all singular.

Either of these sweaters is fine.

Although “sweaters” seems like it should be the subject, “either” swoops in to steal its thunder. The word “either” means that only one of those sweaters matters, and so the verb must be singular.

2. Some words that look plural take a singular verb.

I can’t believe how much negative news is out there.

“News” is not countable, so it takes a singular verb. Similarly, “civics”, “mathematics”, and “measles” also require singular verbs.

“Dollars” is tricky because it can be either singular or plural.

Twenty dollars is a lot of money when you’re ten years old. (Refers to the amount)

Dollars are used in the United States instead of pesos or pounds. (Refers to the physical dollars)

3. Phrases between commas that interrupt a subject and a verb such as “including”, “as well”, and “with” do not change the SVA of the sentence.

The author, as well as the editor, accepts the award at the ceremony.

Here, the author is the subject of the sentence, and so the verb agrees with the singular author. Although we’re being told that the editor also accepted an award, the phrasing basically makes it irrelevant and doesn’t affect the number in the subject.

How About You?

Do you notice that any of these rules trip you up? Do you have other words or phrases that always make you pause before you choose your verb form?

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Short and Sweet: Avoiding Run-on Sentences

Each author has their own unique voice. Likely, you’ve spent a lot of time developing the tone and style that makes your work stand out. When I proofread a paper, I do my best to retain the author’s original voice. I focus on grammar and punctuation, and when I encounter sentences that don’t sound right to my ear, I ask, “Is this a style choice or is this actually wrong?”

One of the trickiest corrections to make has to do with run-on sentences. I see them often. They pop up in all types of writing but especially when someone is trying to explain a process or a complex point of view. Run-on sentences aren’t defined by length alone; you can have a really long sentence that is easily readable. What makes a run-on sentence problematic is when two independent ideas get smooshed together.

Example:

Yesterday I went to the beach with my friends however I prefer to hike or camp.

There are two independent ideas here: narrating action and telling preferences. Read the example out loud. Where do you take a breath? There are ways to make the sentence easier to read.

Break Up with Run-ons

Here are a few ways to fix run-on sentences

1. Add punctuation.

Adding a semicolon or a comma can clear up the sentence easily.

Yesterday, I went to the beach with my friends, however, I prefer to hike or camp.

Yesterday, I went to the beach with my friends; however, I prefer to hike or camp.

2. Divide the ideas.

There are two totally independent bits of information here, so you can write them as two separate sentences.

Yesterday, I went to the beach with my friends.

I prefer to hike or camp.

3. Use conjunctions.

However is already used in this sentence as a conjunctive adverb to connect the two ideas, but you can choose a different conjunction.

Yesterday, I went to the beach with my friends, but I prefer to hike or camp.

Yesterday, I went to the beach with my friends, although I prefer to hike or camp.

Comma Caution

Just because you used a comma in your sentence doesn’t mean that you’re off the hook. Be careful with comma splices. A comma splice is when you join two independent ideas with only a comma. 

Example:

My dog barked like crazy, I knew the mail had arrived.

You have two choices here. You can write the sentences independently, or if you want to keep them linked, add a conjunction that makes sense. Since this is a “cause and effect” sentence, I would use “and” or “so”.

My dog barked like crazy, and I knew the mail had arrived.

My dog barked like crazy, so I knew the mail had arrived.

What About You?

Do you find yourself writing long sentences? Do you ever run into run-ons? Try these ideas:

  • Keep your sentences to about fifteen words. 
  • Count the number of lines per sentence.

When I corrected papers for my students, if I read three typed lines and hadn’t seen any punctuation, I stopped reading and scanned to find the closest period or comma. 

  • When you find your punctuation, go back and reread, preferably out loud. 
  • Check to see if you’ve combined any independent clauses that need to be separated by punctuation or conjunctions.
  • Remember, length alone isn’t necessarily a problem, though it can be.

Your goal is to make sure that the reader doesn’t lose your train of thought. Ask yourself if the readability would increase if you clipped the sentences.

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Who Are We Talking About? Using Pronouns and Antecedents

Keeping Your Sentences Clear

Example #1

“They had such a great time at the amusement park. First, my aunt and cousins went on the merry go round, then my uncle took them on the big roller coaster. Finally, they went on the teacups right before they closed for the night, and they took them home to bed.”

Have you ever started a sentence this way? Especially now that we’re home so much more, we may assume that everyone in our shrunken social circles knows exactly who we’re talking about when we start a story. In the sentence above, the first “they” is merely confusing if you’re just joining the conversation; the reference to “my aunt and cousins” in the next sentence seemingly clears that up. However, as the story goes on, the constant references to “they” and “them” start to get confusing. By the end, you’re asking yourself, “Wait, who went on the teacups? And who took who home after “they” closed?”

Pronouns and Antecedents

Pronouns are lovely things, and there are so many types! You have personal pronouns, direct and indirect pronouns, possessive pronouns, demonstrative pronouns… Pronouns prevent us from saying awkward things like:

Example #2

“Danny went to the store in Danny’s car to buy food to fill Danny’s refrigerator.”

Instead, they allow us to say:

“Danny went to the store in his car to buy food to fill his refrigerator.”

In this sentence, we understand that “his” is referring to Danny. 

One challenge I notice as a proofreader is that some people get a little “pronoun happy.” As you saw in the example at the beginning of the article, overuse of pronouns can cause the reader to lose the meaning of the story.

An antecedent (prefix “ante-” meaning “before) comes before the pronoun you use to clear up the meaning. “Danny” is the antecedent for “his car” and “his refrigerator.” 

What we need in the first example are some antecedents—and in some cases, to just use nouns—to help us know who all the “they” pronouns are referring to.

Let’s make some corrections:

Original Example #1:

“They had such a great time at the amusement park. First, my aunt and cousins went on the merry go round, then my uncle took them on the big roller coaster. Finally, they went on the teacups right before they closed for the night, and they took them home to bed.”

Improved Example #1:

“My aunt, uncle, and cousins had such a great time at the amusement park. First, my aunt and cousins went on the merry go round, then my uncle took my cousins on the big roller coaster. Finally, the whole family went on the teacups right before the park closed for the night, and my aunt and uncle took my cousins home to bed.”

You’ll notice that in the improved example, there are far fewer pronouns. In order to accurately convey what happened, you need to use more antecedents or leave out the pronouns. 

Example #3

“The girls went to the mall in the car to return it. They had missed the return window, so they only got $5.25 for it. They were disappointed.”

At first read, you may think, “I imagine they were disappointed if they only got $5.25 for returning a car!” Logically, you know that something is missing. Here, “it” needs an antecedent to make sense. 

Instead:

“The girls went to the mall in the car to return the sweater. They had missed the return window, so they only got $5.25 for it. They were disappointed.”

We all feel better for these girls!!

Finally:

Example #4:

“Roxanne is a real go-getter. She is always at work early. Sarah usually comes in to work a little late, but she really understands the data systems the best. They are both essential to the office, so it will be difficult to tell her that she’s the one we’ve chosen to let go.”

In this final example, everything makes sense until the very end where you have to be in the know to understand whether Roxanne or Sarah is the one being let go. To clear up confusion for anyone just entering the room, you would say:

“Roxanne is a real go-getter. She is always at work early. Sarah usually comes in to work a little late, but she really understands the data systems the best. They are both essential to the office, so it will be difficult to tell Roxanne that she’s the one we’ve chosen to let go.”

What about you?

Have you ever been deep into writing the next chapter of your book, knowing perfectly well which character you’re talking about, but realize you haven’t actually used that character’s name in eight pages? When you proofread, keep a sharp eye out for your pronouns, and make sure that there is a clear antecedent so that your readers don’t get confused!

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Cat Got Your Tongue? Tricky Idiomatic Expressions That Get Us Bent Out of Shape

Let’s Cut Ourselves Some Slack 

Adding a little flair to your writing with idioms can be confusing, but hang in there! The purpose of using idioms is to give some artistic expression to your writing. For example, if you’re writing a mystery novel where the heroine is searching for clues and pursues the wrong lead, you could say something like this:

“Maggie had been following Mr. X all day long, sure that her suspicions about his behavior were correct. But when it turned out that she was following him to a soup kitchen, she realized that she had been mistaken the entire time and was looking for solutions in all the wrong places.”

You’ve conveyed to your reader that Maggie made a mistake, but you could really hit the nail on the head if you used a few idioms to spice up your writing:

“Maggie had been following Mr. X all day long, sure that her suspicions about his behavior were correct. But when it turned out that she was following him to a soup kitchen, she realized that she had been barking up the wrong tree.”

So far so good? It’s not rocket science to think of all sorts of other expressions now that I’ve gotten you started. The thing about idioms, though, is that there are some common ones that people misuse regularly.

Ignorance Is Bliss

Some of these corrected idiomatic expressions may throw you for a loop; the misused phrase is so common, you may not know that it’s wrong! If you can wrap your head around these corrections, you’ll be well on your way to making your writing really pop.

1. I could care less vs. I couldn’t care less

This is number one for a reason. Read this example carefully.

Dorothy smiled wickedly at Sandra. “And you thought that I would actually invite you to the party after that?” Sandra shrugged, hoping to appear casual. “I could care less if I’m invited or not. It was completely worth it.”

If Sandra CAN care less, then she currently cares at least a little bit. When we use this expression, we generally mean that we don’t care at all now and nothing will change the situation to make us care less than we already do. Therefore, the correct expression is “I couldn’t care less.”

2. For all intensive purposes vs. for all intents and purposes

Here’s another tricky one. 

Michael, for all intensive purposes, was now the sole decision maker for the company.

Intensive means “to strengthen or increase.” While your purposes may be strong, the correct expression, “for all intents and purposes,” means “essentially.” So in the previous example, we’re saying that Michael is essentially the sole decision maker.

3. Nip it in the butt vs. nip it in the bud

“This situation needs to be nipped in the butt before it goes any further,” whispered Mrs. Carlton to Mrs. Sheldon as they walked into the ladies’ luncheon where they would vote on the highly contentious issue of where to hold the annual fundraiser.

Since situations don’t have butts, it’s difficult to nip them there. What you mean when you use this expression is that you want to stop something from progressing that is currently headed in the wrong direction. The expression is “to nip it in the BUD.” Think of an invasive flower or plant that is growing in your garden. By nipping the bud, you prevent it from growing to maturity and spreading more seeds around your yard.

4. It’s a mute point vs. it’s a moot point

“…and that’s why we need to seriously reconsider the way that this institution finances our programs,” Stacey concluded, barely containing her anger in the conference room. She could tell that she had made enemies from the glowering looks she was getting around the table. Naturally, Allegra, her arch-enemy, jumped in. “Honestly, Stacey, it’s a mute point since the donors have already indicated how they want their contributions to be spent…”

At least Stacey can find conciliation in the fact that Allegra doesn’t know how to use the expression “a moot point.” If something is “moot,” it has been “deprived of practical significance” and no longer has merit in the conversation at hand.

5. Irregardless vs. regardless

I’m throwing you a curveball for this last one, because if you look up “irregardless” in Merriam-Webster, it is a word. The definition of “irregardless” is “regardless.” Many consider “irregardless” to be redundant, since the prefix ir- negates something, as does the suffix -less. In most cases, “regardless” is considered to be the standard term that is likely to be approved by your editor, while “irregardless” is a more colloquial term that you’ll hear in everyday conversation.

To Make a Long Story Short…

Idioms are a dime a dozen but using them can really get out of hand if you don’t know how to deploy them correctly. I don’t want to beat a dead horse, so jump on the bandwagon and tell us what your favorite idiomatic expressions are!

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Proofed and Polished

Common Mistakes I See When Proofreading: Vocabulary, Part 2

To Hyphenate or Not to Hyphenate…

How do you feel about hyphens? Do you use them a lot? Never? Do you sort of close your eyes and randomly stick them in between a couple of words because you think maybe once you saw it written that way?

Hyphens are confusing for many people when they write, because we don’t really understand the rules for using them. Here are a few sets of words with and without hyphens. Can you spot the differences?

  • Resign vs. re-sign
  • Extracurricular vs. extra-curricular
  • Low grade vs. low-grade

…Or, How to Avoid Miscommunicating Your Meaning

Resign vs. Re-sign.

  • “Resign” means to give up a position. I resigned from my teaching job because of COVID.
  • “Re-sign” means to sign again. I had to re-sign the documents because the agent lost the originals.

You can see how a missing hyphen could really mess up the meaning of your sentence.

All of the ballots had to be resigned because they were rained on and the ink ran.

Wait, the ballots were resigned? Does that mean that they were thrown out? What about my vote?!

Oh, you mean they need to be re-signed, as in signed again. Phew! A much easier solution.

Extracurricular vs. extra-curricular

With extracurricular vs. extra-curricular, the hyphen is just unnecessary. The prefix “extra” can be added to words without using a hyphen. In fact, the majority of prefixes and suffixes don’t require the use of a hyphen. Here’s a list.

Low grade vs. low-grade

Let’s look at that last example in a sentence.

  1. The baby had a low grade fever, so his mom decided to keep him home from day care.
  2. The baby had a low-grade fever, so his mom decided to keep him home from day care.

While this may not seem that confusing because people often know what you mean when you say a “low-grade” fever, the hyphen here is necessary, because you are describing the fever, not the grade. Without the hyphen, it seems like you’re describing the grade and saying that that is what is low; what you mean is that the fever grade is low.

Hyphen Rules

1. Use a hyphen to join two words that are meant to function as a single adjective before a noun (like with “low-grade fever”).

Ex. He gave me chocolate-covered peanuts for Valentine’s Day.

(* The adjective “chocolate-covered” describes the peanuts.)

1a. Unless, however, your adjective comes after the noun in your sentence. Then you don’t need a hyphen.

Ex. The peanuts were chocolate covered so I didn’t know what they were. Unfortunately, I’m allergic to peanuts.

(* Because “chocolate covered” comes after the noun it describes, the hyphen isn’t needed.) 

1b. Don’t use hyphens with “very” or with adverbs that end in “-ly.”

Incorrect: I prefer a very-hot soup when it’s cold outside.

Incorrect: His extremely-strict policies caused the students to dislike him.

2. Don’t use hyphens with prefixes or suffixes.

2a. Except with these prefixes: “ex-“, “self-“, and “all-“.

Ex. The rookie was very self-conscious about her performance on her first day. 

2b. And with the suffix “-elect.”

Ex. The mayor-elect celebrated a victory over their rival. 

2c. And always with a prefix + a capitalized word, or a prefix + digits/letters.

Ex. We would like school to start in mid-September, but it often begins before Labor Day.

Ex. In the mid-1960s, the hippie style was popular with many young people, which included tie-dye t-shirts.

3. Use hyphens when you spell out numbers.

Ex. Our two-year-old child is really into dinosaurs.

(*But no hyphen in: Our child is two years old.) 

Ex. After forty-seven years, we finally discovered the treasure our grandparents promised was hidden in the house.

4. Use hyphens to resolve potential confusion in a sentence.

Ex. He had a concealed weapons permit. vs. He had a concealed-weapons permit.

(Was the weapons permit concealed or did he have a permit for a concealed weapon? Neither is wrong, but this is where hyphens help to clarify your meaning.)

5. Don’t guess with hyphen use! Look it up in your favorite dictionary or in a style guide, such as The Chicago Manual of Style.

How About You?

Do you struggle with hyphens? Is there a word that you always hyphenate (or never hyphenate), and now you’re confused? I used to hyphenate “e-mail” all the time, but apparently “email” is more common. Although Merriam-Webster recognizes both, they put the hyphen in as the default. Hmmm. Hyphens are tricky!

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Proofed and Polished

Common Mistakes I See When Proofreading: Vocabulary, Part 1

Vocabulary Mistakes

I’ve been proofreading a pretty wide variety of material lately—master’s dissertations, personal letters to family, freshman film class essays, presentation notes and slides, white papers for businesses, formal proposals, and book manuscripts. These arrive in my inbox at varying degrees of “finished.” You can usually tell when someone has already taken the time to proofread their document before they share it with me for my final proofread. That doesn’t mean it’s perfect, though!

Even in “proofed and polished” documents, I will usually find errors in simple vocabulary. Sometimes, it’s pretty obvious that auto-correct got the best of someone since it says “bacon” instead of “become” in the middle of a sentence about their goals for after graduate school. Another common one is typos, which might mean that there’s an extra space or extra letter or a preposition was skipped. The most common mistakes, however, are homophones.

Frequent Fliers

Do you remember what a homophone is? Homophones are words that have the same (or almost the same) pronunciation, but have different meanings and different spellings. A fairly common one that you’re probably familiar with is there vs. their vs. they’re. It kind of looks bad if you mess that up, but how do you avoid it? Maybe you’ve seen this graphic that helps you remember which one to use:

Or, if you have this one nailed down, here’s a list of ten other common errors that I’ve come across.

Homophones and Other Common Errors

Here are a few common homophones, and a couple other types of errors, that I see misused quite often. Do any of these trip you up?

  1. Accept vs. except
  • Accept: I accept the roses that the stranger hands me.
  • Except: He is smiling, except something doesn’t seem to be quite right.
  1. Affect vs. effect
  • Affect (produce an emotional response) 
    • The wacky Mole Day outfit affects the way that I see my teacher.
  • Effect (cause and effect) 
    • The teacher’s wacky Mole Day outfit had the effect of distracting the entire class.
  1. Allude vs. elude
  • Allude: I alluded to the fact that I knew his secret.
  • Elude: I ran behind the building to elude my pursuers.
  1. Everyday vs. every day
  • Everyday (adjective): Putting away my child’s shoes is an everyday activity.
  • Every day: Every day at 3:00 pm, I sit down to have a cup of tea.
  1. Illicit vs. elicit
  • Illicit: The journalist wrote a story about the illicit mafia activity in her town.
  • Elicit: She asked questions of dangerous people, hoping to elicit exciting details in order to write a front-page story.
  1. Than vs. then
  • Than (comparison): This piece of pie is larger than the other.
  • Then (sequence): I ate the pie, then I had to confess that I had finished the whole thing.
  1. A lot vs. alot
  • A lot: Using “alot” in a sentence is always incorrect, yet people do it a lot.

*”Alot” as a single word is not a word.

  1. Canceled vs. cancelled
  • Canceled: “I canceled my flight to London due to COVID,” said the businessman from New York.
  • Cancelled: “I cancelled my flight to New York due to COVID,” said the businesswoman from London.

*The double -l is the UK-approved spelling.

  1. Into vs. in to
  • Into (movement/direction) 
    • I will get into trouble if I don’t tell the truth.
  • In to (position) 
    • I put the kitten in the basket to hide it.
  1. Onto vs. on to
  • Onto (preposition) 
    • She got onto the bus at the last second.
  • On to (adverb + preposition) 
    • She needs to get on to the next phase of her project.

Keep these tips in mind the next time you’re preparing your own manuscript to send off to your editor.

What do you think?

What are some other tricky vocabulary pairs that trip you up? How do you keep them straight?

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Proofed and Polished

Proofed and Polished: Tips on self-proofing for a flawless product

A Scenario…

Finally! You sit back in your chair and breathe a sigh of relief. The project is done, and before the deadline! A small miracle in and of itself. You would love nothing more than to hit “Submit,” treat yourself to ice cream or a walk, and bask in the glow of accomplishment. But you know, you know, that if you don’t look it over at least one more time, that whatever errors are lurking in your nearly memorized manuscript will become glaringly obvious the second you hit “Send.” The errors will contaminate your ice cream with regret and your subconscious will taunt you while you’re trying to sleep.

So you take another deep breath, and you scroll to the beginning. 

Just one more read-through. 

I can do this.

Ok, this isn’t so bad. 

Is a comma supposed to be there? 

Wait, is it toward or towards?

Aaand fifteen minutes later, you’ve reread your first sentence twenty-five times and all words have lost their meaning. That, or you’re on page twenty-five and have found zero errors, which either means you’re a complete genius, or you’re not actually reading the words at all. HELP!

Introducing Proofed and Polished

It’s cool, we’ve all been there.  But still, we all need to send a proofed and polished manuscript so that the errors aren’t distracting the readers from the awesomeness of our storytelling. I have ideas to share!

Proofed and Polished will share some tips and tricks to help you send out a glitch-free product that you can be proud of. I’ll look at the nitty-gritty of proofreading: common vocabulary errors; some grammar pointers; goofy idiomatic expressions; and some practical tips to help you get the proofreading done without your eyes glazing over or second-guessing yourself.

Sound good? Let’s get started now! 

3 Tips for Proofreading When You Just Don’t Want To

Remember that scenario in the beginning? It can be avoided. I know you just want to turn it in, but instead, try this:

  1. Walk Away

Seriously. You wrote it, so you know what it’s supposed to say. Your eyes will play tricks on you. Of course you know that it’s its, not its’, or it’s…isn’t it? Is its’ even a thing?? Just walk away. Get your ice cream or go on a walk – you still worked hard – maybe even sleep on it. Only sit down to proofread once you have fresh eyes.

  1. One Thing at a Time

Welcome back! Fresh from your break, what to do first? Spelling? Punctuation? Grammar? Formatting? Pick just one. You can:

  • Go paragraph by paragraph and look only at your spelling (I know you ran spell check, but you still need to do this step – more on that in a future post). 
  • Go one page at a time and look for different types of errors; then, take a break between each page. 
  • What are your weaknesses? Punctuation? Check that first. 

If you’re proofing a big project, be willing to give it time! Otherwise, you’ll miss things or make new errors in the name of changing something.

  1. Start at the End

Huh? Try it. Read the last paragraph first, checking for errors as you go. Then the next-to-the-last paragraph, then the one before that…Kinda weird reading your creation backwards? Good! You can stop getting distracted by the flow of the story, and get focused on the technical side of things.

*P.S. I used this strategy for this article.

Got it? Now…

Try these ideas and share your results or your own proofreading tricks! You’ll be proofed and polished and ready to publish before you know it!

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.