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Sentence Fragments Missing Something.

What does the title of this article say? Reread it. Did your brain fill in the missing word automatically or did you stumble as you read, realizing that something wasn’t quite right? A sentence fragment is a string of words that is punctuated like a sentence but is missing something crucial like the subject or the verb.

Another example:

Although sentence fragments can sometimes be intentional. Most of the time they are accidents. 

“Although sentence fragments can sometimes be intentional” is written as a complete sentence. We know that because it ends with a period. However, it is not a complete thought. 

Subordinating Conjunctions

A subordinating conjunction like “although” is used to connect a dependent clause (one that can’t stand on its own because it depends on the other clause for context) to an independent clause. The phrase “although sentence fragments can sometimes be intentional” tells us some information, but not enough. The word “although” is a clue. It indicates that there is going to be more information and that that information is going to be contrary to what we just learned.

Although sentence fragments can sometimes be intentional, most of the time they are accidents.

Other subordinating conjunctions include “because”; “in order that”; “while”; and “after”.

Ex. After studying for weeks, Hector knew he would pass his math final.

Ex. In order that the payment arrived on time, Linda paid extra for express shipping.

In either example, if you put a period where the comma is, you would be cutting off your dependent clause from the independent clause, causing a fragment to form.

Adverbs

Adverbs describe verbs (among other things), but they must be connected to the verb they describe by appearing in the same sentence. 

Ex: I love chocolate mousse. Particularly when my husband makes it.

“Particularly when my husband makes it” is a fragment because it belongs to the sentence before it; it cannot stand on its own. I know this because I don’t know what I’m particular about without the context of the sentence that comes before it.

Fragments beginning with adverbs are the types of phrases that authors most often use on purpose in order to provide emphasis to an idea. However, it is important to know your audience before you use fragments in this way. While it may work sometimes in journalism or in fiction writing, fragments are inappropriate in formal writing of any sort including business emails, academic papers, and proposals.

Making Corrections

Once you start noticing fragments. You have to fix them. Think of the first phrase as a cliffhanger. Once I notice fragments, what will happen?! You can often simply correct a fragment by checking before and after it to see where you can most easily attach it to a complete sentence. Often, this only requires an adjustment to the punctuation.

Ex. Once you start noticing fragments, you have to fix them. 

Other times, you might need to reword your phrase to make it complete. 

Ex. Because of the weather.

You might say that as a response during a conversation, but it’s not proper grammar or a complete thought. You need to give more information to make sure that your audience understands.

Ex. Because of the weather, the rest of the game was canceled.

Ex. The beach trip was rescheduled because of the weather.

Both are correct. By connecting the orphan phrase to an independent clause, it now makes sense.

What About You?

Do you often find yourself using fragments in your writing, either on purpose or by accident? Have you started to notice more mistakes as you proofread? What strategies do you use to catch your fragments?

Dayna Betz

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site, Betz Literary to learn more.

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Common Mistakes I See When Proofreading: Vocabulary, Part 3

Let’s talk about contractions. I mentioned them last month in the context of using apostrophes correctly. Some words that are contracts are some of the frequent flier mistakes that trip up writers on a regular basis. Here are three to keep an eye on. 

1. You’re vs. your

“You’re” is the shortened form of “you” + “are”. 

Ex. “You’re definitely in trouble,” she said, shaking her head as she surveyed the utter disaster that had previously been the kitchen.

“Your” is possessive.

Ex. “Your dog has been in my yard every day this week. It has to stop!” Mr. Viking glared through smudged glasses and stalked away. 

Ex. “It seems that Mr. Viking has failed to recognize the irony of his statement,” Dan said, smirking while patting Mr. Pickles’ head. “He has been in your yard every day this week telling you you’re a menace.”

2. It’s vs. its

This error is one that probably gets more print space than any other common mistake out there, but it happens SO often that I’ll go ahead and add my two cents.

“It’s” is formed by “it” + “is”.

Ex. It’s time to start exercising again now that the kids are in school.

“Its” is possessive.

Ex. Its shell is dark green and brown.

Ex. It’s hard to tell what its favorite food is—lettuce or broccoli.

3. We’re vs. were vs. where

This last one is mostly tricky if the way that you pronounce these words is similar.

“We’re” is “we” + “are”.
“Were” is the past tense form of “to be”.

“Where” is either a noun or an adverb.

Ex. We’re [we are] excited to go on vacation, but where we are going, there were a lot of COVID cases, so now we’re [we are] worried.

A simple way to help you decide which form to use is to try both forms in the sentence that you’re writing. 

Decide between *your* and *you’re* in this sentence:

I hope you’re happy now. 

Do you want to say “I hope *you are* happy” or “I hope *your* happy”?? 

Of course, you mean to say *you are* which means you need the contraction “you’re” and not the possessive “your.”

What Do You Think?

Which of these three is the hardest for you? I still say “it is” to myself to make sure that it fits in any sentence I’m writing. 

Dayna Betz

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site, Betz Literary, to learn more.

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Do You Know The Apostrophe Basics?

In elementary school, I distinctly remember doing numerous worksheets on the possessive -s. There would be a list of words or short phrases that we had to turn into the possessive. For example, it might say “dog” and we had to write “dog’s” and then use that word in a sentence: The dog’s snack is tasty.

Later, we would learn that you can create contractions by combining words and using a little mark to show where some of the letters were left out. The worksheet had “it is” and we had to make “it’s”. 

The thing that I don’t really remember anyone talking about was the fact that the possessive -s and contractions were both formed using the same symbol—the apostrophe. And it wasn’t until I was older and writing about language that I realized apostrophes could have other functions and that the simple grade school rules are actually a bit more complex.

The Possessive

The singular possessive is pretty easy. “The dog’s toy” or “the cat’s favorite spot” is just adding an apostrophe plus -s to the end of a singular noun. Did you remember, though, that if a noun ends in -s and the word that follows it also ends in -s that you need to use only the apostrophe? 

Ex. The actress’ script

The plural form of most possessives is formed by adding the apostrophe after the -s.

Ex. The roots’ path

If two or more nouns share a possession, you only add the apostrophe -s after the second person.

Ex. Fred and Cathy’s beach house

But if you’re talking about two people who each possess different things, then you use the apostrophe -s after both.

Ex. Jordan’s and Nick’s colleges (Jordan and Nick go to different colleges)

Contractions

In a contraction, an apostrophe suggests that something is missing. To combine “would have”, you would write “would’ve” with the apostrophe indicating that the “ha-” in “have” has been eliminated. 

Odds and Ends

Names

A person’s name ending in -s like “Jess” may take an apostrophe -s in some styles or only an apostrophe in others. 

Ex. Jess’ garden -or- Jess’s garden (Both are correct)

Silent -S

If the final -s of a word is silent, use the apostrophe to show possession. 

Ex. Illinois’ capital is Springfield.

Omitted Characters

To show that a number or letter is missing from a word or phrase, you can use an apostrophe. 

Ex. The musical Singin’ in the Rain uses the apostrophe to show that the -g is missing from the end of “Singing”.

You can also do this with numbers. 

Ex. I graduated high school with the class of ‘08.

How about you?

Have you ever struggled with apostrophe placement? Hopefully this review of apostrophe basics will help you out!

Dayna Betz

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Self-Help Resources for Proofreading

Before you send off your precious manuscript to your editor, you probably want to make sure that it’s as polished as you can possibly get it. Why? While your editor will certainly help you with your proofreading errors, the real focus is supposed to be on the storyline itself. By presenting a well-proofread document, you ensure that your editor can concentrate on helping you to perfect the storyline instead of your grammar.

If you’re going to do the work of proofreading by yourself, it’s essential to have some good tools on hand to help you. Here are a few things I use when I’m proofreading.

1. A Spell Checker

The absolute simplest way to get started proofreading. Just make sure to actually run the check, and don’t just assume it’s being done automatically. Use the tool that comes with your word processor or download something like Grammarly to help you catch your mistakes.

2. A Dictionary

When I proofread, I always have a dictionary tab open on my computer. I most often use it when I think that a word is being misused and I need to check the definition. Most dictionaries also have a thesaurus feature which is useful for finding replacements for overused words. 

For the most part, the actual dictionary that you choose is up to you since you’re the author. Merriam-Webster is a classic, and it’s my go-to. However, you may find that a different dictionary is more beneficial for you depending on the style of your writing, where your story is located, or how technical your writing is.

3. Chicago Manual of Style

If you like rules, consider getting a subscription to Chicago Manual of Style Online. CMOS is the ultimate grammar nerd’s guide to every question you can possibly think to ask about nouns, verbs, adjective placement, quotation marks, capitalization—you name it, there’s a rule. The learning curve is a little steep. You sort of have to know what you’re looking for in order to search the database, but if you’re willing to take the time, it’s an incredibly detailed resource. You can do a 30-day free trial, and the annual subscription fee is very affordable.

4. Quick and Dirty Tips from Grammar Girl

If CMOS sounds too intense (it can definitely be confusing), look up Grammar Girl’s Quick and Dirty Tips. Now these are some accessible grammar tips. I struggle with the difference between the appropriate use of “that” versus “which”. Grammar Girl has the clearest explanation that I’ve found for how to decide which one to use. The articles are short, concise, and have practical examples to get you on the right track. 

5. The Best Punctuation Book, Period.

I’ve mentioned this book before and bears repeating. The Best Punctuation Book, Period by June Casagrande is truly the best. The sheer number of comma rules that exist can be totally overwhelming, so forget trying to actually use them! Casagrande breaks down each one in her book with simple explanations and tons of examples. This book is the middle ground between CMOS and Grammar Girl. Get a copy, you won’t be sorry you did.

6. Google

Obvious, perhaps, but worth mentioning. When I’m stuck, a simple Google search can do wonders. One thing that I really rely on Google for are standards for things that aren’t hard and fast rules. Over the course of the last year or so, there has been a lot of discussion about how to capitalize (or not) a person’s race. Is it capital B for Black or lowercase b? Does the same rule apply for White or not? I needed to answer this question (and how to properly write about covid-19) a number of times, so I turned to Google. I was able to look at reputable news sites to see what professional journalists were doing. For the question on race, there’s actually a blog on the Associated Press’s site that outlined the consensus they had reached on what was appropriate: APnews-race-and-ethnicity 

Now, the thing is that you may find a consensus, and you may not. When discussing race, CMOS didn’t want to commit to a formal change to the rules between editions, but in this article they did recommend using capital B and otherwise deferring to an author or editor’s preferences:

Ultimately, you and your editor will make decisions on things like this that don’t have a hard and fast rule, but Google can be a great resource to find out what other professional writers are doing.

Now you’re ready to proofread! If you still have questions on the process, look back at my very first post about tips for self-proofing for a polished product. Happy proofreading!

Dayna Betz

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: betzliterary.com.

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A Quintessential Quick Guide to Quotation Marks to Quell Your Quotation Qualms

Recently, I edited a PhD dissertation for a literature major which mostly meant that I had to wade through A LOT of quotations. When you’re adding another person’s words to your text — whether that person is real or fictional — there are rules about how to place quotation marks alongside other punctuation.

Punctuation Placement

The most confusing part, in my opinion, is determining when it is appropriate to use a comma to introduce a quotation versus when you don’t need one. You can also use a colon, but only in certain scenarios. But, of course, if you’re going to begin a quotation, interrupt it, then come back to it, you have to be sure to put quotation marks, commas, periods, and single quotation marks in all the right places. Phew! 

Now, aside from this handy quick guide on quotation marks, the most easily understood reference that I can recommend is The best punctuation book, period. by June Casagrande. You can use The Chicago Manual of Style or trusty old Google, but sometimes the explanations that you find are written by professional grammarians for professional grammarians, and your eyes will glaze over as you read (mine do, too). Casagrande’s book is written to be understood by anyone and everyone, so pick yourself up a copy. In the meantime, here are a few quick-hitting tips to get you started.

1. Use a comma to set off a quotation that is attributed to a certain speaker.

Ex.

Once they had finally left the theater, Larissa said to Timothy, “What was it about the show that bothered you so much?”

Since the author is introducing something that the character, Larissa, said a comma should be used to introduce her words.

Ex. 

“It’s nothing,” Timothy said, “except that I just had a really hard time following it from the beginning, so by the middle I got really bored.”

“It’s nothing,” Timothy said. “I just had a really hard time following it from the beginning, so by the middle I got really bored.”

In the first quote from Timothy, a comma comes after “nothing” and after “said” to show that the author is interrupting to emphasize who the speaker is.

In the second quote, Timothy’s quotations are broken into two separate sentences, so only the first comma is needed because a period then closes the phrase before another begins.

2. A comma is not needed if the quote is integrated into the sentence.

Ex.

Anthony reported that the mayor “expressed condolences for the families’ losses.”

The quotation fits effortlessly into the flow of the sentence, so there is no need to put a comma before it.

3. Single quotation marks are used to indicate a quote within a quote.

Ex. 

Elly said, “Don’t call me ‘princess.’”

Elly is being quoted as telling someone that she doesn’t want to be called “princess.” Which leads us to No. 4…

4. Outside of dialogue, resume the use of double quotation marks to indicate that a word is being used in a nonstandard form or that it’s being emphasized. 

Ex. 

Can you really say that meat you get off of a 3-D printer is “natural?”

The author of this sentence is casting doubt on the use of “natural” when referring to printed meat. There’s a common misconception that single quotation marks are utilized to convey sarcasm or irony. In fact, single quotation marks are really only ever used within double quotation marks in dialogue. Some news agencies will use single quotes in article titles, but that’s a house-specific style.

5. Punctuation at the end of dialogue always goes inside quotation marks…in the United States.

Ex. 

Brian exclaimed, “I can’t believe you fell for that!”

“Yeah, I guess I was a bit distracted,” Rachael said, rolling her eyes and smiling, “when I thought I was about to be swallowed by that ‘hole.’”

The exclamation point, comma, and period go inside the quotation marks. That’s standard in the US according to The Chicago Manual of Style, but British English has different rules. Ultimately, that suggests that the placement of punctuation with quotation marks doesn’t generally have a significant impact on the meaning of a sentence. Be consistent with your formatting, or simply follow the house style guide provided by your editor.

How About You?

Have you ever found yourself confused by the placement of punctuation when adding dialogue to your writing?

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Why Can’t We Just Agree? Subject-Verb Agreement

When I was teaching English Learners in high school, we spent A LOT of time studying subject-verb agreement. I did this every single year with every single level because I thoroughly enjoyed torturing my students with grammar rules it’s incredibly important! From high school students learning English to PhD candidates, from journalists to CEOs, a failure to grasp subject-verb agreement can make your writing look lousy! 

What is Subject-Verb Agreement?

From here on out, let’s use SVA when we’re talking about this topic because typing out subject-verb agreement over and over is tiring. 

Very simply, subjects and verbs in a sentence must agree in number. Here are a few examples.

Example 1

The dog jumps when he sees me.

“Dog” is the subject. “Dog” is singular, so we use the singular form of the verb, “jumps”.

Example 2

Many children run on the playground.

“Children” is the subject and it is plural (the word “many” helps us know that), so we have to use the plural form of the verb which is “run”.

You can’t say “the dog jump when he see me” or “many children runs on the playground” because then the subject and the verb are not in agreement about the number of subjects.

For most native English speakers, this comes pretty naturally so you’re feeling pretty good about these rules right now. However, there are a few tricky sentence structures that can trip up even the best of us if we’re not careful. Check these out.

Prepositional Phrases

As long as the subject and the verb are side-by-side, it’s pretty easy to keep track of SVA. However, when you’re writing more complex sentences, your subject and your verb might get separated. 

The floodlights in the yard suddenly turn on.

The subject is “floodlights”, but there are four words in between it and the verb (“turn”). Don’t get distracted by the prepositional phrase “in the yard”; it’s just telling you where the floodlights are located.

The boxes of brownie mix are sitting on the counter.

Brownies are delicious, but the subject we’re interested in is “boxes” (less delicious). Ignore “of brownie mix” and make sure that you’ve used the correct form of the verb “to be”, which is “are” in this case, to match your plural subject.

Conjunctions

Sometimes, you might have two subjects joined by a conjunction or a connecting word like “and”, “or”, or “nor”. When you see “and”, think about adding the subjects together. When you see “or” or “nor”, you can choose only one, and it has to be the one that is closer to the verb.

When I look outside, a racoon and her babies run across the yard away from the trash cans.

“Racoon and babies” is a plural subject because it is connected by the word “and”. Therefore, use “run” instead of “runs” for proper SVA.

My husband or some kitchen fairies have turned the box of brownies into a pan of brownies.

Here, “husband” and “fairies” are separated by the word “or”. In this case, we have to choose the kitchen fairies as the subject because it is closer to the verb. Bonus tip: The helping verb is the part that agrees with the subject, in this case, “have turned” instead of “has turned”.

Collective Nouns

When you talk about a group of people, you often use a singular verb. Words like “group”, “family”, “team”, and “congregation” are all singular subjects even though they refer to many people.

The team is packing the bus for the big game.

Of course, there are many people on the team, but because they are referred to as a singular entity (i.e., one team), a singular verb is used.

The congregation stands to sing at the end of the service.

The congregations come together to raise money for the food pantry.

Collective nouns can be made plural by adding an -s. 

Tricky Things

English is fun, so there are a few tricks that it likes to play.

1. Indefinite pronouns like either, neither, everyone, anyone, nobody, somebody, etc. are all singular.

Either of these sweaters is fine.

Although “sweaters” seems like it should be the subject, “either” swoops in to steal its thunder. The word “either” means that only one of those sweaters matters, and so the verb must be singular.

2. Some words that look plural take a singular verb.

I can’t believe how much negative news is out there.

“News” is not countable, so it takes a singular verb. Similarly, “civics”, “mathematics”, and “measles” also require singular verbs.

“Dollars” is tricky because it can be either singular or plural.

Twenty dollars is a lot of money when you’re ten years old. (Refers to the amount)

Dollars are used in the United States instead of pesos or pounds. (Refers to the physical dollars)

3. Phrases between commas that interrupt a subject and a verb such as “including”, “as well”, and “with” do not change the SVA of the sentence.

The author, as well as the editor, accepts the award at the ceremony.

Here, the author is the subject of the sentence, and so the verb agrees with the singular author. Although we’re being told that the editor also accepted an award, the phrasing basically makes it irrelevant and doesn’t affect the number in the subject.

How About You?

Do you notice that any of these rules trip you up? Do you have other words or phrases that always make you pause before you choose your verb form?

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Short and Sweet: Avoiding Run-on Sentences

Each author has their own unique voice. Likely, you’ve spent a lot of time developing the tone and style that makes your work stand out. When I proofread a paper, I do my best to retain the author’s original voice. I focus on grammar and punctuation, and when I encounter sentences that don’t sound right to my ear, I ask, “Is this a style choice or is this actually wrong?”

One of the trickiest corrections to make has to do with run-on sentences. I see them often. They pop up in all types of writing but especially when someone is trying to explain a process or a complex point of view. Run-on sentences aren’t defined by length alone; you can have a really long sentence that is easily readable. What makes a run-on sentence problematic is when two independent ideas get smooshed together.

Example:

Yesterday I went to the beach with my friends however I prefer to hike or camp.

There are two independent ideas here: narrating action and telling preferences. Read the example out loud. Where do you take a breath? There are ways to make the sentence easier to read.

Break Up with Run-ons

Here are a few ways to fix run-on sentences

1. Add punctuation.

Adding a semicolon or a comma can clear up the sentence easily.

Yesterday, I went to the beach with my friends, however, I prefer to hike or camp.

Yesterday, I went to the beach with my friends; however, I prefer to hike or camp.

2. Divide the ideas.

There are two totally independent bits of information here, so you can write them as two separate sentences.

Yesterday, I went to the beach with my friends.

I prefer to hike or camp.

3. Use conjunctions.

However is already used in this sentence as a conjunctive adverb to connect the two ideas, but you can choose a different conjunction.

Yesterday, I went to the beach with my friends, but I prefer to hike or camp.

Yesterday, I went to the beach with my friends, although I prefer to hike or camp.

Comma Caution

Just because you used a comma in your sentence doesn’t mean that you’re off the hook. Be careful with comma splices. A comma splice is when you join two independent ideas with only a comma. 

Example:

My dog barked like crazy, I knew the mail had arrived.

You have two choices here. You can write the sentences independently, or if you want to keep them linked, add a conjunction that makes sense. Since this is a “cause and effect” sentence, I would use “and” or “so”.

My dog barked like crazy, and I knew the mail had arrived.

My dog barked like crazy, so I knew the mail had arrived.

What About You?

Do you find yourself writing long sentences? Do you ever run into run-ons? Try these ideas:

  • Keep your sentences to about fifteen words. 
  • Count the number of lines per sentence.

When I corrected papers for my students, if I read three typed lines and hadn’t seen any punctuation, I stopped reading and scanned to find the closest period or comma. 

  • When you find your punctuation, go back and reread, preferably out loud. 
  • Check to see if you’ve combined any independent clauses that need to be separated by punctuation or conjunctions.
  • Remember, length alone isn’t necessarily a problem, though it can be.

Your goal is to make sure that the reader doesn’t lose your train of thought. Ask yourself if the readability would increase if you clipped the sentences.

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Who Are We Talking About? Using Pronouns and Antecedents

Keeping Your Sentences Clear

Example #1

“They had such a great time at the amusement park. First, my aunt and cousins went on the merry go round, then my uncle took them on the big roller coaster. Finally, they went on the teacups right before they closed for the night, and they took them home to bed.”

Have you ever started a sentence this way? Especially now that we’re home so much more, we may assume that everyone in our shrunken social circles knows exactly who we’re talking about when we start a story. In the sentence above, the first “they” is merely confusing if you’re just joining the conversation; the reference to “my aunt and cousins” in the next sentence seemingly clears that up. However, as the story goes on, the constant references to “they” and “them” start to get confusing. By the end, you’re asking yourself, “Wait, who went on the teacups? And who took who home after “they” closed?”

Pronouns and Antecedents

Pronouns are lovely things, and there are so many types! You have personal pronouns, direct and indirect pronouns, possessive pronouns, demonstrative pronouns… Pronouns prevent us from saying awkward things like:

Example #2

“Danny went to the store in Danny’s car to buy food to fill Danny’s refrigerator.”

Instead, they allow us to say:

“Danny went to the store in his car to buy food to fill his refrigerator.”

In this sentence, we understand that “his” is referring to Danny. 

One challenge I notice as a proofreader is that some people get a little “pronoun happy.” As you saw in the example at the beginning of the article, overuse of pronouns can cause the reader to lose the meaning of the story.

An antecedent (prefix “ante-” meaning “before) comes before the pronoun you use to clear up the meaning. “Danny” is the antecedent for “his car” and “his refrigerator.” 

What we need in the first example are some antecedents—and in some cases, to just use nouns—to help us know who all the “they” pronouns are referring to.

Let’s make some corrections:

Original Example #1:

“They had such a great time at the amusement park. First, my aunt and cousins went on the merry go round, then my uncle took them on the big roller coaster. Finally, they went on the teacups right before they closed for the night, and they took them home to bed.”

Improved Example #1:

“My aunt, uncle, and cousins had such a great time at the amusement park. First, my aunt and cousins went on the merry go round, then my uncle took my cousins on the big roller coaster. Finally, the whole family went on the teacups right before the park closed for the night, and my aunt and uncle took my cousins home to bed.”

You’ll notice that in the improved example, there are far fewer pronouns. In order to accurately convey what happened, you need to use more antecedents or leave out the pronouns. 

Example #3

“The girls went to the mall in the car to return it. They had missed the return window, so they only got $5.25 for it. They were disappointed.”

At first read, you may think, “I imagine they were disappointed if they only got $5.25 for returning a car!” Logically, you know that something is missing. Here, “it” needs an antecedent to make sense. 

Instead:

“The girls went to the mall in the car to return the sweater. They had missed the return window, so they only got $5.25 for it. They were disappointed.”

We all feel better for these girls!!

Finally:

Example #4:

“Roxanne is a real go-getter. She is always at work early. Sarah usually comes in to work a little late, but she really understands the data systems the best. They are both essential to the office, so it will be difficult to tell her that she’s the one we’ve chosen to let go.”

In this final example, everything makes sense until the very end where you have to be in the know to understand whether Roxanne or Sarah is the one being let go. To clear up confusion for anyone just entering the room, you would say:

“Roxanne is a real go-getter. She is always at work early. Sarah usually comes in to work a little late, but she really understands the data systems the best. They are both essential to the office, so it will be difficult to tell Roxanne that she’s the one we’ve chosen to let go.”

What about you?

Have you ever been deep into writing the next chapter of your book, knowing perfectly well which character you’re talking about, but realize you haven’t actually used that character’s name in eight pages? When you proofread, keep a sharp eye out for your pronouns, and make sure that there is a clear antecedent so that your readers don’t get confused!

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Common Mistakes I See When Proofreading: Vocabulary, Part 2

To Hyphenate or Not to Hyphenate…

How do you feel about hyphens? Do you use them a lot? Never? Do you sort of close your eyes and randomly stick them in between a couple of words because you think maybe once you saw it written that way?

Hyphens are confusing for many people when they write, because we don’t really understand the rules for using them. Here are a few sets of words with and without hyphens. Can you spot the differences?

  • Resign vs. re-sign
  • Extracurricular vs. extra-curricular
  • Low grade vs. low-grade

…Or, How to Avoid Miscommunicating Your Meaning

Resign vs. Re-sign.

  • “Resign” means to give up a position. I resigned from my teaching job because of COVID.
  • “Re-sign” means to sign again. I had to re-sign the documents because the agent lost the originals.

You can see how a missing hyphen could really mess up the meaning of your sentence.

All of the ballots had to be resigned because they were rained on and the ink ran.

Wait, the ballots were resigned? Does that mean that they were thrown out? What about my vote?!

Oh, you mean they need to be re-signed, as in signed again. Phew! A much easier solution.

Extracurricular vs. extra-curricular

With extracurricular vs. extra-curricular, the hyphen is just unnecessary. The prefix “extra” can be added to words without using a hyphen. In fact, the majority of prefixes and suffixes don’t require the use of a hyphen. Here’s a list.

Low grade vs. low-grade

Let’s look at that last example in a sentence.

  1. The baby had a low grade fever, so his mom decided to keep him home from day care.
  2. The baby had a low-grade fever, so his mom decided to keep him home from day care.

While this may not seem that confusing because people often know what you mean when you say a “low-grade” fever, the hyphen here is necessary, because you are describing the fever, not the grade. Without the hyphen, it seems like you’re describing the grade and saying that that is what is low; what you mean is that the fever grade is low.

Hyphen Rules

1. Use a hyphen to join two words that are meant to function as a single adjective before a noun (like with “low-grade fever”).

Ex. He gave me chocolate-covered peanuts for Valentine’s Day.

(* The adjective “chocolate-covered” describes the peanuts.)

1a. Unless, however, your adjective comes after the noun in your sentence. Then you don’t need a hyphen.

Ex. The peanuts were chocolate covered so I didn’t know what they were. Unfortunately, I’m allergic to peanuts.

(* Because “chocolate covered” comes after the noun it describes, the hyphen isn’t needed.) 

1b. Don’t use hyphens with “very” or with adverbs that end in “-ly.”

Incorrect: I prefer a very-hot soup when it’s cold outside.

Incorrect: His extremely-strict policies caused the students to dislike him.

2. Don’t use hyphens with prefixes or suffixes.

2a. Except with these prefixes: “ex-“, “self-“, and “all-“.

Ex. The rookie was very self-conscious about her performance on her first day. 

2b. And with the suffix “-elect.”

Ex. The mayor-elect celebrated a victory over their rival. 

2c. And always with a prefix + a capitalized word, or a prefix + digits/letters.

Ex. We would like school to start in mid-September, but it often begins before Labor Day.

Ex. In the mid-1960s, the hippie style was popular with many young people, which included tie-dye t-shirts.

3. Use hyphens when you spell out numbers.

Ex. Our two-year-old child is really into dinosaurs.

(*But no hyphen in: Our child is two years old.) 

Ex. After forty-seven years, we finally discovered the treasure our grandparents promised was hidden in the house.

4. Use hyphens to resolve potential confusion in a sentence.

Ex. He had a concealed weapons permit. vs. He had a concealed-weapons permit.

(Was the weapons permit concealed or did he have a permit for a concealed weapon? Neither is wrong, but this is where hyphens help to clarify your meaning.)

5. Don’t guess with hyphen use! Look it up in your favorite dictionary or in a style guide, such as The Chicago Manual of Style.

How About You?

Do you struggle with hyphens? Is there a word that you always hyphenate (or never hyphenate), and now you’re confused? I used to hyphenate “e-mail” all the time, but apparently “email” is more common. Although Merriam-Webster recognizes both, they put the hyphen in as the default. Hmmm. Hyphens are tricky!

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Proofed and Polished

Common Mistakes I See When Proofreading: Vocabulary, Part 1

Vocabulary Mistakes

I’ve been proofreading a pretty wide variety of material lately—master’s dissertations, personal letters to family, freshman film class essays, presentation notes and slides, white papers for businesses, formal proposals, and book manuscripts. These arrive in my inbox at varying degrees of “finished.” You can usually tell when someone has already taken the time to proofread their document before they share it with me for my final proofread. That doesn’t mean it’s perfect, though!

Even in “proofed and polished” documents, I will usually find errors in simple vocabulary. Sometimes, it’s pretty obvious that auto-correct got the best of someone since it says “bacon” instead of “become” in the middle of a sentence about their goals for after graduate school. Another common one is typos, which might mean that there’s an extra space or extra letter or a preposition was skipped. The most common mistakes, however, are homophones.

Frequent Fliers

Do you remember what a homophone is? Homophones are words that have the same (or almost the same) pronunciation, but have different meanings and different spellings. A fairly common one that you’re probably familiar with is there vs. their vs. they’re. It kind of looks bad if you mess that up, but how do you avoid it? Maybe you’ve seen this graphic that helps you remember which one to use:

Or, if you have this one nailed down, here’s a list of ten other common errors that I’ve come across.

Homophones and Other Common Errors

Here are a few common homophones, and a couple other types of errors, that I see misused quite often. Do any of these trip you up?

  1. Accept vs. except
  • Accept: I accept the roses that the stranger hands me.
  • Except: He is smiling, except something doesn’t seem to be quite right.
  1. Affect vs. effect
  • Affect (produce an emotional response) 
    • The wacky Mole Day outfit affects the way that I see my teacher.
  • Effect (cause and effect) 
    • The teacher’s wacky Mole Day outfit had the effect of distracting the entire class.
  1. Allude vs. elude
  • Allude: I alluded to the fact that I knew his secret.
  • Elude: I ran behind the building to elude my pursuers.
  1. Everyday vs. every day
  • Everyday (adjective): Putting away my child’s shoes is an everyday activity.
  • Every day: Every day at 3:00 pm, I sit down to have a cup of tea.
  1. Illicit vs. elicit
  • Illicit: The journalist wrote a story about the illicit mafia activity in her town.
  • Elicit: She asked questions of dangerous people, hoping to elicit exciting details in order to write a front-page story.
  1. Than vs. then
  • Than (comparison): This piece of pie is larger than the other.
  • Then (sequence): I ate the pie, then I had to confess that I had finished the whole thing.
  1. A lot vs. alot
  • A lot: Using “alot” in a sentence is always incorrect, yet people do it a lot.

*”Alot” as a single word is not a word.

  1. Canceled vs. cancelled
  • Canceled: “I canceled my flight to London due to COVID,” said the businessman from New York.
  • Cancelled: “I cancelled my flight to New York due to COVID,” said the businesswoman from London.

*The double -l is the UK-approved spelling.

  1. Into vs. in to
  • Into (movement/direction) 
    • I will get into trouble if I don’t tell the truth.
  • In to (position) 
    • I put the kitten in the basket to hide it.
  1. Onto vs. on to
  • Onto (preposition) 
    • She got onto the bus at the last second.
  • On to (adverb + preposition) 
    • She needs to get on to the next phase of her project.

Keep these tips in mind the next time you’re preparing your own manuscript to send off to your editor.

What do you think?

What are some other tricky vocabulary pairs that trip you up? How do you keep them straight?

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Proofed and Polished

Proofed and Polished: Tips on self-proofing for a flawless product

A Scenario…

Finally! You sit back in your chair and breathe a sigh of relief. The project is done, and before the deadline! A small miracle in and of itself. You would love nothing more than to hit “Submit,” treat yourself to ice cream or a walk, and bask in the glow of accomplishment. But you know, you know, that if you don’t look it over at least one more time, that whatever errors are lurking in your nearly memorized manuscript will become glaringly obvious the second you hit “Send.” The errors will contaminate your ice cream with regret and your subconscious will taunt you while you’re trying to sleep.

So you take another deep breath, and you scroll to the beginning. 

Just one more read-through. 

I can do this.

Ok, this isn’t so bad. 

Is a comma supposed to be there? 

Wait, is it toward or towards?

Aaand fifteen minutes later, you’ve reread your first sentence twenty-five times and all words have lost their meaning. That, or you’re on page twenty-five and have found zero errors, which either means you’re a complete genius, or you’re not actually reading the words at all. HELP!

Introducing Proofed and Polished

It’s cool, we’ve all been there.  But still, we all need to send a proofed and polished manuscript so that the errors aren’t distracting the readers from the awesomeness of our storytelling. I have ideas to share!

Proofed and Polished will share some tips and tricks to help you send out a glitch-free product that you can be proud of. I’ll look at the nitty-gritty of proofreading: common vocabulary errors; some grammar pointers; goofy idiomatic expressions; and some practical tips to help you get the proofreading done without your eyes glazing over or second-guessing yourself.

Sound good? Let’s get started now! 

3 Tips for Proofreading When You Just Don’t Want To

Remember that scenario in the beginning? It can be avoided. I know you just want to turn it in, but instead, try this:

  1. Walk Away

Seriously. You wrote it, so you know what it’s supposed to say. Your eyes will play tricks on you. Of course you know that it’s its, not its’, or it’s…isn’t it? Is its’ even a thing?? Just walk away. Get your ice cream or go on a walk – you still worked hard – maybe even sleep on it. Only sit down to proofread once you have fresh eyes.

  1. One Thing at a Time

Welcome back! Fresh from your break, what to do first? Spelling? Punctuation? Grammar? Formatting? Pick just one. You can:

  • Go paragraph by paragraph and look only at your spelling (I know you ran spell check, but you still need to do this step – more on that in a future post). 
  • Go one page at a time and look for different types of errors; then, take a break between each page. 
  • What are your weaknesses? Punctuation? Check that first. 

If you’re proofing a big project, be willing to give it time! Otherwise, you’ll miss things or make new errors in the name of changing something.

  1. Start at the End

Huh? Try it. Read the last paragraph first, checking for errors as you go. Then the next-to-the-last paragraph, then the one before that…Kinda weird reading your creation backwards? Good! You can stop getting distracted by the flow of the story, and get focused on the technical side of things.

*P.S. I used this strategy for this article.

Got it? Now…

Try these ideas and share your results or your own proofreading tricks! You’ll be proofed and polished and ready to publish before you know it!

Dayna Betz is a full-time freelancer providing proofreading and editing services to help writers put their best foot forward. She also enjoys reading and writing book reviews. Head over to her site to learn more: https://betzliterary.com.

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Guest Posts

8 Things to Do Before Your Self-Published Book is Released

It has never been easier to publish a book thanks to the rapid advancement of technology. Goodreads and Amazon are some of the best platforms for new authors, most of whom are unknown and inexperienced. Most writers have no idea about what it takes to release a book. Publishing a professional, well-written, and memorable book is a process.

As a writer, you’ve probably published some of your books. Perhaps you have completed writing another book and you want different results when you finally release your creativity to the world. Here are eight things that you should so before releasing your book.

1. Write a great book

According to college papers, every reader wants to invest in great books. While this point may appear simple, you’ll be surprised by the number of poorly written books that have already been published. Don’t be too excited to release your book without ensuring that it’s good. People will hate the book and the author. And you’ll end up hating yourself.

How can you be sure that your book is good? If you are happy with the plot, characters, and the flow then you are one step closer to having a good book. However, reading the book alone is not the most effective solution. There are people who can spot errors that your eyes can’t see even if you read your work fifty times. You need beta readers to help you out.

2. Find beta readers

Beta readers are people who read your book from cover to cover and give you an honest opinion. Some of these readers might be writers. And others might be people who simply love reading. You give them a free book for their honest opinion.

It can be surprisingly difficult to find people to read your book especially if it’s too long. Some will say they don’t have enough time to read. And others will want to read without having to look for mistakes. Avoid asking the following people to point out mistakes in your work:

  • Best friend: Even if they are willing to help, there’s a chance that they’ll never find time to read it. You’ll keep pestering them and they’ll always come up with excuses or worse, avoid you.
  • Your mum: Your mum is always going to love the work of your hands. Your mother is the best choice if you want to be complimented. However, not the best choice if you want honesty.
  • Your spouse: People who are close to you are the least likely to be completely honest with you. They have already accepted you with all your strengths and weaknesses.

You should ask:

  • Writers: Writers understand their craft. You should go for experienced authors because they’ll quickly notice your mistakes. They can also offer constructive criticism and suggestions of what you need to improve and how to go about it.
  • Editors: Editors love reading books. Some of them won’t charge you anything for reading your book. Editors are experienced in pointing out mistakes. They won’t hesitate to tell you what needs to be improved.

Today, it’s quite easy to find beta readers. They have formed groups on social media platforms such as Facebook and Twitter. Other platforms to find experienced writers and editors include research paper writing service, assignment help and essay reviews. For other people to read your work, you must be willing to read other people’s work.

3. Criticism shouldn’t hurt

Don’t send your book to an experienced writer or editor and expect them to shower you with compliments. They won’t unless they are close to you.

Criticism is a free gift that improves the quality of your book. Some people will just trash your book without any valid reason. Instead of feeling awful, ignore such people. However, if you get comments such as “continuity error in Chapter X Paragraph Y, then you’ve got some work to do.

Criticism can hurt. But it’s one of the most effective ways of improving your skills. Take criticism well and make the most out of it. If one reader can spot mistakes and leave honest feedback, it’s highly likely that others will feel the same way.

4. Find more beta readers

After correcting your work, send it more beta readers. Hopefully, some of your original readers will be interested in reading your revised manuscript. This is good because they’ll let you know if the changes you made have improved your book. And other things that you need to add. Honest feedback can be a pain in the ass. But it’s an important process if you want readers to take you seriously.

5. Find a copy editor

According to dissertation help service, if you are self-publishing, you’ll have to hire a copy editor. The best part is, you’ll get to choose an editor who is ideal for you. A copy editor will check for things like repetition, word choices, and get rid of weak sentences. Beta readers will not do this for you. But a copy editor will greatly improve the quality of your work.

6. Hire a proofreader

All the stages that we’ve discussed are important. And can be skipped if you are an experienced writer with a loyal following. However, proofreading is a must. Since our eyes are usually blind when it comes to finding our errors, a proofreader will help you fix typos, punctuation, spelling, and grammatical errors. Unless your book is short and you are a professional proofreader, it’s always good to hire someone.

A study conducted by Dissertation Today found out that close to forty percent of books that you’ll find on shelves have never been proofread. They are full of spelling mistakes, incomplete sentences, and tense confusion. And they frustrate many readers. To avoid joining this club, hire a proofreader to polish your work.

7. Get a captivating cover

The cover is the first thing people look at before picking a book. Believe it or not, a lot of readers judge a book by its cover. Therefore, it’s important to hire a professional designer to help you create a good cover for your book. Ensure that the designer takes into account the main points in your book. You don’t want your creativity to be hidden behind a poorly designed cover.

8. Format

Self-publishing a book requires a lot of formatting work. The font has to fit properly on e-readers like Kindle. The cover size has to be perfect. It’s better to work hard and eliminate errors before releasing your book than after you’ve released it.

Conclusion

After completing all these steps, you’ll have a professionally written manuscript with a great cover waiting to be published. And you can start calling yourself an author. The more you write, the easier this process will be.

Kurt Walker is a skilled freelancer and editor at a professional writer service in London. He is one of the many UK essay writers specialized in essay writing and assignment help. In his spare time, Kurt plays the guitar and takes his dog Shay for a walk.

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Writing with a Disability (Different Ability)

Proofreading

Often, what we intend to say never comes through in what we write. Sometimes our enthusiasm inhibits the thoughts we are trying to communicate. Unless you’re one of the writing savants who never makes a mistake, you will have to revise your writing—you will have numerous drafts.

Multiple drafts ensure that your takeaway is clearly communicated. Revisions require rereading our writing.

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Publishing Perspectives

How Many Pairs of Eyes Are on Your Book?

I recently finished making wording changes on a self-published book that had already been typeset and printed — or perhaps I should say I thought I had finished the changes. A large batch of new changes just came in from another person who had looked through the book. (I sure am glad I was the typesetter/page designer, and not the editor of that book!)

Thankfully, with print on demand, such changes can be incorporated for a relatively low cost, but my client was concerned about how “unprofessional” the process seemed to be. Surely such last-minute changes never happen in traditional publishing! Oh, if that were only more true. Traditional publishing arguably has fewer of these unfortunate last-minute wording changes than self-publishers do, but it still happens once in a while.

When it comes to avoiding last-minute wording changes, traditional publishers have a distinct  advantage over self-publishers, and it all comes down to who is paying the bill. Even if a self-publishing author pays a professional editor to go through the manuscript, the author pays the bill and has the final say.

If the editor finds wordiness, the overuse of a phrase, or a myriad of cliches, will the author have the humility to allow the editor to remove them? (I can’t count the number of times I’ve been told by an author, “That’s just my style,” in response to my discovery of such problems.)

But there is yet another advantage that traditional publishers have over self-publishers: the manuscript gets seen by multiple pairs of eyes. A manuscript at a traditional publisher may go through two or three levels of editing (each by a diffferent person), and more than one proofreader, and “in the multitude of counselors there is safety.” Every person who looks at the manuscript brings a different perspecitive to the writing. It’s crazy, but sometimes a proofreader will notice a problem with a sentence — a sentence that has already been read by four or five people!

Sometimes all it takes is a missing “not” to change a godly author’s words into heresy. Think of this sentence: “Jesus is not indifferent to our sufferings.” If that “not” gets lost, several people may read it and unconsciously insert the word, and thereby miss the typo.

Sometimes a sentence goes past several pairs of eyes before someone notices that it can have two meanings. (My favorite is the old joke about the guy who got fired for laziness. When asked for a recommendation, his former employer wrote: “You’ll be lucky if you can get this guy to work for you.”)

Self-publishing authors cannot typically afford to pay for multiple sets of eyes on a manuscript, but they can still manage to get this advantage in an economical way. They can use beta readers. A beta reader is a friend or fellow author who is willing to read your book and point out any snags or confusing passages. (Or even, sometimes, a major flaw in the logic of your nonfiction, or a hole in the plot of your fiction.) With print on demand, it is now economically practical to hand out printed review copies of your book to your beta readers — but I would strongly suggest having your manuscript professionally edited and proofread before you produce review copies.

When you use beta readers, you need to practice both humility and discernment — humility to accept that your book may have errors, and discernment to realize that nonprofessional advice is not always worth taking. With those two virtues in mind, the more eyes on your book, the merrier!

David Fesseden has degrees in journalism and theology, and over 30 years of experience in writing and editing. He has served in editorial management positions for Christian book publishers and was regional editor for the largest Protestant weekly newspaper in the country.

Dave has published seven books, written hundreds of newspaper and magazine articles, and edited numerous books. He is a frequent speaker at writers’ conferences. Two of his books, Writing the Christian Nonfiction Book: Concept to Contract and A Christian Writer’s Guide to the Book Proposal, are based on his experience in Christian publishing. The Case of the Exploding Speakeasy, Dave’s first novel, reflects his love for history and for the Sherlock Holmes stories of Arthur Conan-Doyle.

Dave and his wife, Jacque, live in south-central Pennsylvania and have two adult sons.

Websites/Blogs:
www.fromconcepttocontract.com
www.davefessenden.com
www.thebookstore.info

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A Lighter Look at the Writer's Life

Just Another Post

Clutter: (verb) to crowd something untidily.

I have a confession to make: I am a clutter person. I once read an essay in which a lady told a friend she had her “pilots’ license.” She further explained it was actually “pile-lots,” because she liked to pile her magazines, newspapers, and other things around her home and her office.

Well, hello.

One day at the end of summer break, I decided to do some cleaning in the bedroom. I threw away many things and felt good about it, but I know I need to do more. My wife is currently working on our kitchen cabinets in the same way.

All this cleaning made me think about my writing and how it, too, can become cluttered. We all have our “pet words,” and one of my favorites is “just.”

I just feel a need to tell you about this. I just got back to work from summer break, and I just need a nap. I just need a cool drink, and maybe I’ll just run to the vending machine for a snack.

Refer back to the definition at the beginning of this piece: to crowd something untidily. Not only does that reflect my personal spaces at times, it also reflects my writing. I use other pet words as well, and it is always a revelation when I use the “search” feature and find that I have used a particular word NUMEROUS times in a piece.

I have learned the art of decluttering my prose through writing assignments with specific word counts. Several years ago I was tasked with writing a magazine profile piece with a 750-word limit. I worked on the first draft, and I hit 1,000 words before the subject, who had accomplished great things in adulthood, had even left school. I did two things: (1) requested an additional 250 from the editor (which he obliged) and (2) began cutting the clutter.

I have since worked on several devotional projects, some with a word count as low as 250 words counting a Bible verse and a prayer. With these assignments, words like “just” and “that” were on my decluttering radar.

In the end, decluttering your writing is a way to give your readers a smoother experience. They can only work their way through so many unnecessary words before they choose to turn away. We want them to keep reading and coming back, don’t we?

I just want to make my readers happy.

Carlton Hughes wears many hats—some serious, some goofy.

During weekdays, he sounds like Charlie Brown’s teacher (wah-wah wah-wah-wah) as a community college professor of communication and journalism. On Sundays and Wednesdays, you’ll find him playing games, performing songs with motions, and doing object lessons in his role as a children’s pastor. He and his wife also attempt to keep up with their two college-age boys.

In his “spare” time, Carlton is a freelance writer who has been published in numerous books, including several recent releases from Worthy Publishing: The Wonders of Nature, So God Made a Dog, Just Breathe, Let the Earth Rejoice, and the forthcoming Everyday Grace for Men. He has been featured in Chicken Soup for the Soul and other publications and is represented by Cyle Young of the Hartline Agency. He contributes regularly to two writing blogs, almostanauthor.com and inspiredprompt.com. He specializes in humorous observations of everyday life, connecting those experiences with spiritual application.

Carlton loves watching classic sitcoms like I Love Lucy, eating way too much chocolate, and rooting for his favorite college and high school basketball teams. He is on the planning committee for Kentucky Christian Writers Conference and a year-round volunteer for Operation Christmas Child.

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Writing with a Disability (Different Ability)

Proofreading?

Often, what we intend to say never comes through in what we write. Sometimes our enthusiasm inhibits the thoughts we are trying to communicate. Unless you’re one of the writing savants who never makes a mistake, you will have to revise your writing—you will have multiple drafts.

Multiple drafts ensure that your takeaway is clearly communicated. Revisions require rereading of our writing.

This aspect of writing gives me the most trouble with my disability. Again, my brain injury affects my eyesight. I have trouble reading an entire line without losing my place. I can look at a sentence a billion times and never see a typo. The situation is complicated more by my use of speech dictation. If my software dictates incorrectly, I overlook the error. But, like any other writer, I must sharpen my writing skills.

After college, I wanted to learn more about my craft. I knew I needed to learn how to communicate clearly with my audience. My goal was to be a professional writer.

Almost 10 years ago I learned about a professional writing course that utilized Christian authors as mentors for writing enthusiasts like me. After I received all the information, I applied for a grant for people with brain injuries in Georgia.

I was so excited when I received my introduction packet from the writing program I immediately got to work on crafting an introductory email to send to my assigned mentor and emailed it before I went to bed that night.

The next afternoon I received a reply to my introduction and I was heartbroken. My mentor stated that due to my poor grammar and careless mistakes, she didn’t feel I was ready for the program and suggested I go to a community college to learn the basics.

Bewildered, I sat in my living room and pulled out my introduction packet. When I flipped to the second page my heart sank. My first assignment was to email my mentor an introductory message to share my background and plans for the course. The next day I received a correspondence from the program informing me I was no longer enrolled.

In disbelief I emailed the head of the program and explained my situation, his reply gave me hope and forever changed how I l viewed writing. He offered to assign me another mentor and give me another chance along with sage advice I’ve put in my writer’s toolbox.

“From this point on, you have to look at yourself as a professional writer. I don’t care if it’s a simple love letter to your sweetheart or a thank you card to a coworker, it needs to be polished, edited and proofread.”

Proofreading?

Writers are only as good as they are readers. Stephen King once noted, “If you want to be a writer, you must do two things above all others: read a lot and write a lot.” Just saying that makes me cringe.

Sometimes it can feel like you’re just talking to yourself. After all, you already know what you said. Or do you? Do you think you know what you said or know what you said? You never know until you actually go back and reread what is written. That is my purpose for proofreading, but along the way you may notice other reasons why you need to proofread.

  • Spelling
  • Punctuation
  • Grammar
  • paragraph/sentence structure
  • content (did you say ever everything you wanted?)
  • content flow
  • contextual meanings (sometimes we say something in our heads and it comes out completely different in print)
  • is your voice present

Maybe it’s just my brain injury, but I hope I’m not the only one who’s, …

“Did I say that?”

Sometimes we know our message so well it’s what we see on a page even if it’s not what is actually there. Our brains hear it even when it’s not written. This is why it is important to get a second set of eyes to look over our writing (especially in my case).

Find readers who understand what you’re trying to say and let them give your work a look over. Family and friends are great, writer friends even better or better yet, a professional editor. They will let you know if they can hear your message clearly.

In the 21st-century, most writing programs and speech software like I use incorporate playback functions, this is another way we can make sure we hear our message:

  1. Microsoft Word: Speak text-to-speech feature
  2. Scrivener: Start Talking feature
  3. Pages: How to use text-to-speech
  4. Dragon Naturally Speaking: Playback Text-to-speech

Each of these features can help us better listen to what we are actually saying in our writing. However, they can never replace a professional writer’s need for proofreading.

Martin Johnson survived a severe car accident with a (T.B.I.) Truamatic brain injury which left him legally blind and partially paralyzed on the left side. He is an award-winning Christian screenwriter who has recently finished his first Christian nonfiction book. Martin has spent the last nine years volunteering as an ambassador and promoter for Promise Keepers ministries. While speaking to local men’s ministries he shares his testimony. He explains The Jesus Paradigm and how following Jesus changes what matters most in our lives. Martin lives in a Georgia and connects with readers at Spiritual Perspectives of Da Single Guy and on Twitter at mtjohnson51.

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The Writer's PenCase

Seamless Self-Editing—Part II

Last month, we talked about what “publish-ready” means.  This time, we’ll look at basic proofreading. Spell check in Microsoft Word or whatever word processing program you use—is simply not good enough. #amwriting #publishready #selfediting

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Polishing Your Message Uncategorized

Don’t Do Dat – or That

Today’s tip on Polishing Your Message is . . . Don’t Do That.

Do What?

Overuse the word that.

The overuse of  that is one of my pet peeves when grading college essays. (Did you hear me students?) And as expected, many editors feel the same way. So don’t be surprised when you read this in more than one place. Fellow A3 writer Lori Hatcher also shares the same advice in a recent blog about “How To Drive Editors Crazy – Part 2.”

stop that

Overuse of the word has become acclimated in our speech; thus, we easily overlook it when we write it. Most of the time that used in an essay, article, or blog can easily be removed without harm to the sentence or the message.  Simply read the sentence without it and see if it changes the meaning. If not, omit it. When used incorrectly, the word that is as useful as those empty modifiers we also try to avoid like very, really, totally, truly, etc.

Now I am not saying to remove the word that every time. Many sentences will need the word to show the reader important information will soon follow. Most of the time our ear will tell us if that is needed or not. The goal for this post is to suggest you be more aware when polishing your drafts and looking for unnecessary words which can be omitted.

If you would like to read a more thorough source on when to leave that in and when to leave that out, I’ll share with you Grammar Girl’s discussion for your reading pleasure. She has much more to say on the topic. You will be amazed how much there is to think about when considering that little four letter word.

So ,add that to your proofreading checklist, and have fun polishing your message.

[bctt tweet=”Add that to your proofreading checklist” username=”BobbiBushWriter”]

(Photo credits belong to Cat Branchman and Leonard Matthews)

 

 

 

 

Categories
A Little Red Ink

What is a Proofread?

What is a proofread?

I’m sure you know by now the importance of wisdom as you choose a freelance editor. If you’ve missed the other posts defining the levels of editing, you can use the links below to catch up.

Macro (or substantive) edit

Line edit

Copy edit

Today, let’s talk about what a proofread entails.

The proofread is the final step…

before going to print (or uploading to online retailers).

Your book should’ve already had both a macro and copy edit, and—ideally—it will have even been formatted before this. The proofreader’s job is to catch remaining typos and word repetition, spot inconsistencies in formatting, make note of spacing issues, and basically get your book into perfect condition for print.

If you’re working with a publishing house, they will have certain in-house standards. You may or may not be involved in this step of the process.

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Ways to proofread.

Some proofreaders prefer to print out the manuscript and do this by hand. Believe me, it makes a difference. Even you would spot different things if you did this step on your own. Our eyes just see things differently in print than they do on a computer screen.

[bctt tweet=”#ProofreadingTip: Print a formatted copy or PDF of your manuscript. Our eyes just see things differently in print than they do on a computer screen. #amwriting #amediting”]

NOTE: If you hire a proofreader to do this, they will likely include a printing fee. There may be a standard fee, or they may charge by the page. Don’t be afraid to ask 1) whether they use clean paper or print on the back of scrap paper (It could save you money); 2) whether you can print a copy and send it to them.

Some—in order to make certain they miss nothing—will proofread backwards. Then, rather than getting caught up in the story, they see each sentence as an individual sentence. This is what I do when I proofread (if I must) for my macro and copy editing clients.

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Find someone new.

I don’t proofread for my editing clients if possible. It’s not wise to have the same editor do the macro edit, copy edit, and proofread. If possible, get someone else. Hey, ask your current editor for a recommendation. Many of us have people we’d trust with our own work.

editor sisters

My sister and I (both editing under the A Little Red Ink banner) routinely do proofreading for one another’s clients. That makes it super easy when questions come up.

“Is this word supposed to be capitalized in this story world?”

“I see this odd paragraphing—is that intentional?”

Erynn and I send our clients’ style sheets to each other, and we remain available to answer questions.

The key is making sure the editor hasn’t already been staring at the manuscript for the last 30 or 40 hours. They’ll miss things. A fresh set of eyes is crucial. If you are going to have the same editor proofread, give them time in between rounds. That requires planning on your part, sticking to deadlines. But it’s worthwhile if you’re determined to stick with one person.

[bctt tweet=”A fresh set of eyes is crucial. If you must have the same editor proofread, give them time in between rounds. #editvsproofread #alittleredink”]

Wrap-up

If you write in Traditional Publishing Land, this step isn’t your responsibility. However, if you’re braving the Indie Ocean, it’s a must. I know every penny counts. This one’s worth your investment.

Still, it’s possible to avoid a fee if you’ve got some killer beta readers who are willing to read through a formatted copy and let you know if they spot any typos. It’s a great trade. Scratch another author’s back with this deal, and then ask them to scratch yours. You’ll both be better off.

Question

Have you ever read a book and spotted typos? Were you quick to pick up other books by the same author?

Categories
Polishing Your Message

Three Steps to Confident Feedback

Ever ask a friend’s, relative’s or colleague’s opinion on something you’ve written? You wait patiently, trying not to stare, interpreting each facial expression as a sign or clue. Finally a reply, “I like it,” or “It’s good,” is uttered with no additional words following.  You think to yourself, That’s it? That doesn’t help me.

Perhaps on occasion you have been the person responding above not knowing what to say.  You didn’t feel confident offering your thoughts. You’re not an expert or a published author. You still have trouble calling yourself a writer.

Well, “It’s good,” doesn’t say anything.  To a writer the phrase is too vague, too meaningless. He or she is seeking feedback more specific.

Whether asking for feedback or offering feedback, here are three steps to help readers share responses to a draft.

Before you start to read, let go of the pressure to catch every error or mistake. There is a difference between editing/proofreading and reader responses. Don’t be afraid. You are qualified to respond. You are an experienced reader, and writers need to know how their message is being received or interpreted. You are qualified to offer your reaction and thoughts to something you read.

Next, keep it simple. Keep it nice, and remember three things by ReadWriteThink.org:

PQP: Praise-Question-Polish.

Step 1: PRAISE.   Always find something positive to say about the piece you have been asked to read. Perhaps you like a particular phrase or word choice that lingers in your mind after reading, or you like how the writer describes a scene which easily forms in your mind’s eye. Always find something big or small to praise within the work.

question mark

Step 2: QUESTION.  As you read make notes of any questions that enter your mind. Maybe you wonder why the author doesn’t mention something you would expect to be included on the topic, or where the baby was in the scene when the mother went to the store. Any questions while reading can offer insight the author may need to improve or revise the current draft or work.

Step 3: POLISH.   Finally, offer specific ways you think the writer could polish the piece. These comments cannot be too vague. When you offer an idea to polish, the writer cannot be wondering what you mean. He or she needs a starting point or direction to act on your comment. Read-Write-Think suggests three types of comments: vague, general/useful, and specific. Below are examples of each:

Vague:  “Revise the second paragraph.” or “It’s good.”

Useful/general: “shiny engiveI don’t see enough background information or support for your idea.” or “Can you describe the kitchen scene better?”

Specific:  “I like how you give the points to remember, but can you add an example to help readers better understand what you mean?” or “The title doesn’t seem to convey the topic.”

If grammar and mechanics are your strengths, by all means offer comments and corrections. If you think something doesn’t look right, but you are not sure, you may suggest the writer double check a concern. The main thing about “Polish” is to give the writer a starting point or direction to consider changes.

Writers know what they intend to say in the message, but the receiver of the message does not always hear it as intended. If you are asked to offer quick feedback on a draft, just remember PQP. You can always find something positive to say, did you have any questions, and offer a specific comment the writer may consider to polish the piece.

You don’t have to be an expert or published author to provide helpful feedback to a writer. And as a writer, what you do with the feedback is entirely up to you. Some suggestions will spur new ideas, and some will lead to a dead end and remain left behind.  Nonetheless, diverse readers, diverse backgrounds, and diverse worldviews will encourage your message to be received differently. Stay focused on your message and meaning, use feedback to clarify and polish, then send your message out trusting the Holy Spirit to handle the rest.

[bctt tweet=”provide helpful feedback to a writer #writers #readers #polishing”]

[bctt tweet=”asking for feedback #writer #reader #drafts”]

Source acknowledged:  www.readwritethink.org,

ReadWriteThink.org is a nonprofit website maintained by the International Literacy Association and the National Council of Teachers of English, with support from the Verizon Foundation.”

Image Credits: Colin Harris, Dave Wilson   https://www.flickr.com/photos/